Vassar College Transportation Department

Vehicle Request Form

Vehicles for college use are only available to the Vassar Community for college related purposes. Effective July 1st, 2007, all vehicle usage will be subject to a 50 cents per mile cost. A trip log sheet, will track vehicle trips where the beginning and ending mileage will be recorded, and your trip will be charged out to your department through the use of a budget number now required on this form.

All drivers of college vehicles are required to take the 6-hour NY State Certified Defensive Driving class prior to making a request for a vehicle, or an equivalent type class in other states. All student drivers making a request, or who are planning to drive a 12-passenger van for a department on campus, are required to take a 6 hour Van Safety course before approval will be considered for a vehicle reservation. For information on both of the above safety classes regarding attendance, contact the Transportation Director at 437-5206.

All drivers of Vassar vehicles are required to have a valid driver's license that must be exhibited when picking up the keys for a vehicle. Please fill out the below Request form and click submit. The Transportation Director will respond to your Request to advise you on vehicle availability.

Requestor Name:

Campus Phone:

Email address:

Confirm Email address:

Department:

Department Budget Number - Valid acct number (FUND-ORG-ACCT-PROGRAM) required for form to be processed ($0.50 per mile used):
---

Authorized by:

Date Submitted:

Date of Usage:

Destination:

Purpose of trip:

Type of vehicle(s) needed:

5 passenger car 7 passenger minivan 12 passenger van

Total Number of Passengers:

Number of vehicles requested:

Hours of Usage: From: To:

List weekly repeat dates and days:

Driver Identification:

Operator of vehicle:
Employee Student

Driver License ID:

Expiration Date:

Date Defensive Driving course taken:

Date Van Safety Course Taken [Students Only]:

Special Needs: (indicate any special P/U times or if a driver is needed)

Keys and vehicles (along with trip log) will be signed out at the Security Building and returned to that location immediately after usage unless otherwise specified. A key drop box is located on the east side of the building. All vans are equipped with an EZ Pass and a gasoline credit card.

Please Note: Anytime inclement weather is expected on the day of your reservation, please call before coming over for a vehicle as your reservation may be cancelled for weather related reasons.

Any questions about this form completion or reservations, contact the Transportation Director at 437-5206 or email: decody@vassar.edu